Automate Invoices,
Payments and Reminders.
Send invoices, collect payments online, and track every balance — all in one place.
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Recurring billing, handled for you.
Finance and Invoicing runs your tuition billing inside the platform. Set up your fee structure once, and invoices are generated for you — so you can see who has paid and who still owes at a glance.
Parents pay online through trusted gateways, and every invoice and receipt is saved in one place.
Invoices parents can see for themselves.
Because billing is built into the platform, parents view their own invoices in the Parent Portal — so fee details stay tied to each student's record, and your team answers fewer questions.
From fee setup to paid invoice.
Set your fees once and let the system carry the rest of the cycle, so you are not writing out invoices by hand every month.
Set Fees
Set tuition amounts, billing cycles, due dates, and the period each fee applies to.
Generate
Invoices are created for you across all your learners and cohorts.
Send
Each invoice goes out with the amount due and a clear due date.
Track
See outstanding balances at a glance, and reminders go out for fees that are due.
Collect
Parents pay online, and the payment is recorded against the invoice right away.
Let the system send the reminders.
Cut down on manual billing work and stop chasing payments one message at a time. RealmsGate handles the invoices and the follow-ups for you.
Set fees once
Set amounts, cycles, due dates, and effective periods in your billing settings — then invoices follow that schedule on their own.
Auto-generated invoices
Create invoices across many learners and cohorts at once, instead of writing them out one by one each month.
Automatic due reminders
The system tracks outstanding balances and sends reminders for fees that are due, so fewer payments slip through.
Payment history in one place
Every invoice and payment is saved together, with the full history a click away.
Collect payments through trusted gateways.
Parents pay online with the methods they already use. Card numbers are never stored, and payments run on PCI-DSS compliant processing.
HitPay
Take online payments through HitPay, with each payment recorded against the right invoice.
Stripe
Collect card payments through Stripe, a payment gateway used around the world.
Secure by Default
No card numbers are stored. Payments run on PCI-DSS compliant processing.
InvoiceNow
InvoiceNow support is planned for the future, for e-invoicing in Singapore.
Pay by Due Date
Each invoice shows a clear due date, so parents know exactly when payment is expected.
Paid / Unpaid Status
See which invoices are paid and which are still open, without checking each one by hand.
Every invoice and receipt, kept in one place.
Invoices and payments are saved together, so you always have a clear record. Download invoices and receipts whenever you need them.
Parents can view and download their own invoices in the Parent Portal, so requests for copies drop off.
Spend less time on billing.
See how RealmsGate sends invoices, collects payments, and tracks balances — connected to the rest of your platform.