Capture Every Enquiry.
Convert More Students.
Track leads and follow-ups from every channel, in one place.
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One pipeline, from first enquiry to enrolled.
The CRM collects enquiries from WhatsApp, website forms, social media, and walk-ins, then moves each lead through a visual pipeline until they sign up as a student.
No enquiry gets lost, and every follow-up is tracked — so your team always knows who to contact next.
Lead data that stays in one place.
Because the CRM is built into the LMS, students and parents are saved as linked contacts — so enquiry details stay tied to class and billing records across the whole platform.
Collect leads from every channel.
Enquiries come in everywhere — social messages, your website, chat apps, and people walking in. RealmsGate brings them all into one tracked place.
Collect and follow up on WhatsApp enquiries without losing them in a busy chat list.
Website Forms
Form replies land straight in the pipeline, ready to assign and follow up.
Bring in enquiries from Facebook pages and ads, straight into your lead list.
Track interest from Instagram messages and campaigns next to every other source.
Walk-ins
Log walk-in enquiries on the spot, so in-person interest is saved like any other lead.
& More
Live chat, call notes, and other touchpoints — every lead source in one place.
Move every lead forward with a drag-and-drop pipeline.
See where each enquiry stands. Drag leads between stages, spot the ones that go quiet, and keep your whole team on the same page.
New Enquiry
A lead comes in from any channel and joins the pipeline on its own.
Contacted
Your team reaches out and saves the chat against the lead.
Trial / Assessment
A trial class or assessment is booked to see what the student needs.
Follow-up
Reminders keep the chat going until the family is ready to decide.
Enrolled
The lead becomes a student — linked to class and billing records right away.
Let the system chase the follow-ups.
Cut down on manual work and make sure no enquiry is forgotten. RealmsGate handles reminders, hand-offs, and outreach, so your team can spend time on the chats that turn into sign-ups.
Task reminders & follow-up tracking
Reminders keep every lead moving, so no enquiry is missed and nothing slips between team members.
Workflow automation
Set up lead hand-offs, alerts, and campaign triggers with simple visual workflows that fit how your team works.
AI-drafted outreach
Marketing tools draft outreach for you with AI — kept clear and natural, with a quick approval step before anything goes out.
Lead & contact management
Every lead, contact, note, and action sits in one tidy record, with the full history a click away.
Every conversation, one inbox.
All your channels come into one shared inbox — so your team sees everything and nothing gets answered twice or missed.
Each message is sorted as a sales enquiry or a support request, then sent to the right team while staying in one place.
Never miss a student again.
See how RealmsGate CRM collects, tracks, and turns enquiries into sign-ups — connected to the rest of your platform.